Rewording Guide

Rewording Guide

Rewording is a helpful technique that can be used by writers and editors for different purposes. In this guide, we want to provide you with all the important information that you need to properly understand about this technique. We will talk about how you can do it, why you should do it, and other similar aspects.

How is rewording defined?

Let’s talk about the definition of rewording first.

Rewording is essentially the process of describing a piece of text using different words and phrases but without making any changes to its meaning.

Here are some examples of rewording to help you understand this better.


Example 1: There were many different people standing in front of the building’s doors.

Reworded version: There were many different individuals standing in front of the building’s entrance.


Example 2: Please hand me the papers.

Reworded version: Kindly hand me the documents.

What are the various ways to perform rewording?

There are a couple of different ways in which you can reword a piece of text.

  •             One of the ways to do it is to do it yourself, i.e., manually
  •              The other way of doing it is to use an online tool

1.      Manual rewording

Let’s talk about manual rewording first.

Manual rewording is basically when you don’t take the help of any online tool or software to change the words and sentence arrangement of the text. You do it using your own skills and your own vocabulary, etc.

There are different benefits in rewording your content manually as compared to using tools. And there are also some benefits in using tools that aren’t present in the manual method.

We will talk about how both these methods are done first and then we will talk about the pros and cons.

How is manually rewording done?

Here are the steps that make up the process of manual rewording:

  •          To start off, you have to read the content a bunch of times to understand it properly. Doing this is important because it allows you to make the changes that don’t mess with the original meaning and contextual weight of the text.
  •          The next step is swapping out the words in the content with their synonyms. This part is called synonymizing. Making this type of change is the quickest way to drastically alter the look of the content. There are, mind you, other changes as well, but synonymizing should be your first priority.
  •          After that, you have to ascertain whether any more changes have to be made to the text or not. In some cases, synonymizing alone can make the content look different enough for the rewording process to be concluded.
  •         If you need to reword the text even more in order to change the look completely, you can change the structure and lengths of the sentences (without modifying the meaning, of course).
  •          Once you’re done with that, you should check the final result that you have. This is to find and remove all the errors and mistakes that it may contain in terms of grammar, spelling, and contextual accuracy.

2.      Automated Rewording

Automated rewording is the process in which you reword some content with the help of an online tool or software rather than making the changes yourself. The process for that is fairly simple and much shorter.

You have to look up a rewording tool online (or you can just try out ours) and then enter your content into it. After adjusting the settings and selecting the right options, you can start the process and have the text reworded in a matter of seconds.

Here is what automated rewording looks like:

Rewording Guide2

Pros and Cons of Automated and Manual Rewording

Here is a list of the upsides and downsides of manual and automated rewording.

Manual rewording

Automated rewording

         Allows you to have full control over the tone and style of the text

          Allows you to choose from pre-set options to select the tone and style (more restricted)

          Takes time (a single page of text can take up to 10 minutes)

          Is very quick (a single page of text can be reworded in less than 5 seconds)

          Has a lesser risk of errors and inaccuracies in the output

          Requires proper proofreading to ensure zero errors

          Is reliant on the person’s level of skill

          Runs on advanced AI technology for excellent results regardless of skill level


Why is rewording done?

There are a number of different reasons that rewording is done on a piece of writing. Let’s take a look at some of the main benefits. Some of these benefits are achievable through automated rewording online, whereas some can be done by both the manual and automated methods.

1.  Rewording can help you fix your content’s readability once you’re done writing it

Often, you can end up writing something that is not very readable in the first draft. It can happen quite frequently. But there is an easy fix to this problem.

If you take some not-very-readable content and put it through an AI-based rewording tool, the latter can make various changes to it so that it becomes easier and more pleasant to read.

Here is an example.

Rewording Guide3

The way this works is that the AI-based reworder looks at the words used in the text, and it recognizes when some of them are overly complicated. It replaces those types of words with easier synonyms so that the overall readability is improved.

2. Rewording can help you avoid plagiarism in the text

Another benefit of rewording is that it is a good way to avoid plagiarism in your writing.  

Plagiarism is the occurrence of plagiarism or duplication in your content. A lot of writers face this problem, especially when they are writing in a very popular and saturated niche. A phrase or a sentence that you’ve written can exist in its same form elsewhere on the Internet. This is the reason why writers—even the honest ones—have to check their content for plagiarism.

Now, should this type of plagiarism show up, you as a writer need an AI reworder to remove all the instances of plagiarism from the afftected parts. The rewording tool will change the wording of your content and all the traces of plagiarism will be eliminated.

Related topic: How to Reword My Sentence to Avoid Duplication?

3.  Rewording can be a great fix for repetitive content

Repetition in content can occur for various reasons, such as when you have to talk about the same type of stuff multiple times or when you don’t have a diverse enough vocabulary to shuffle things up.

In these sorts of situations, the words and phrases in the content are often repeated and it makes a really bad impression on the reader. Once again, rewording can be a good solution to this problem. That is, of course, rewording with online tools rather than manually.

With an online tool at hand, you will be able to make the wording in your content more diverse. Here is an example of how this can work out:

Rewording Guide4

Final thoughts

Rewording content is very easy and simple if you know which steps to follow. There are two different methods to do it, which include the manual method and the automated method.

As for the benefits of rewording, they are numerous. We have mentioned some of the main ones in detail above.

Hopefully, after reading this post, you have a good idea of what rewording is, how it is done, and how it benefits your writing quality.

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